Hidden Capacity Calculator

See where time is being lost - and how much capacity you could free up.

Built on real data, not assumptions

90,000+ task-level data points

Industry-specific benchmarks

Refined across 400+ concurrent projects

Want to explore this further?

Map your team’s time properly

Book a free Activity Analysis Session.

Talk it through

Discuss your results with a strategist.

Understand the approach

See how we restructure work.

Questions about the calculator

What tasks free up the most time when handled by offshore staff?

Tasks that are high-volume, repeatable, and process-driven tend to free up the most time.

This usually includes areas like administration, finance support, customer operations, and marketing execution - the kinds of tasks that sit underneath your team’s core role but still take up a significant portion of their week.

Tasks that require deep local knowledge, in-person interaction, or senior judgement are less suited. The biggest impact comes from removing the work that doesn’t need your team’s expertise in the first place.

What is the difference between this calculator and the Activity Analysis Session?

The calculator gives you a quick, self-serve estimate of the time you’re likely to save based on the tasks you select. It helps highlight how much time may be tied up in work that doesn’t require your team’s core skills. It’s a useful starting point but not a detailed analysis.

The Activity Analysis Session is a free, one-hour conversation with one of our consultants. Together, you walk through how work actually flows across your team, and identify where time is being lost and what could be moved out. It will give you a much clearer picture of how your team’s time is being used, and where the biggest opportunities sit.

In simple terms: the calculator shows you the signal, while the session helps you understand what’s really going on underneath it.

Is my data stored?

The calculator runs entirely in your browser. We don’t store your task selections or time estimates.

If you choose to book a session or share your details, we’ll only use the information you provide to follow up with you - nothing from your calculation is stored or tracked.

What if my industry is not listed?

Select "Other" and we will show cross-industry benchmarks. These are less specific but still useful as a general guide. For a more tailored analysis, book a free Activity Analysis Session where a consultant can work through your specific situation.

Is offshore staffing worth it for small businesses?

Yes - and in many cases, smaller and mid-sized businesses see the biggest impact.

When teams are lean, it’s common for skilled people to spend a large portion of their time on admin, coordination, and repeatable tasks. Moving that work out can create a significant amount of capacity without needing to hire locally.

Most of our clients are growing ANZ businesses in the 10–100 employee range.

If you’re unsure whether it would work in your situation, the best next step is a free Activity Analysis Session. In one hour, you’ll get a clear sense of whether there’s a meaningful opportunity in your team.

How do I know which tasks should be moved out of my team?

Most teams don’t have a clear view of this, so that’s exactly what the Activity Analysis Session is designed to uncover.

We look at how work actually flows across your team, identify which tasks don’t require their core skills, and where time is being lost in coordination, admin, and repeatable work.

The goal isn’t to move everything. It’s to move the wrong work out, so your team can focus on the right work - the work that actually drives results.

Now imagine what this looks like across your full team.

The calculator shows a snapshot based on the tasks you selected.

Most businesses find that once you look across the full team: time tied up in admin, coordination, and work that doesn't require your team's core skills. In a short session, we map this properly - so you can see where time is really being lost, and what could be moved out.